Final Author Presentation Instructions

• The duration of a contributed presentation slot is 15 minutes. You will have 12 minutes for the presentation itself and 3 minutes for questions from the audience.
• A projector & computer will be available in the session room for regular presentations. Please bring your presentation on a USB drive as you may not unplug the presentation laptop to plug in your own. The presentation laptop provided must be used. 
• The screen size is 16:9.

Preparation of Visuals

• PLEASE NOTE THAT YOU MUST BRING A MEMORY STICK CONTAINING YOUR PRESENTATION FILE.
• Files can be uploaded to the local PCs in the lecture rooms during the coffee breaks or at lunch.
• To avoid software compatibility problems (MS Powerpoint), speakers are advised to EMBED ALL FONTS in your Powerpoint file AND bring a backup PDF-version of your presentation.
• Speakers should arrive in their session room 15 minutes BEFORE the start of your session.
• All authors should check-in with the session chair prior to the start of the session.

General Considerations

• Limit the number of words per visual to no more than 20.
• Leave space, at least the height of a capital letter, between lines of text.
• All fonts, including that on graphs, should be 18 point or larger.
• Graphs and charts should have bold lines and symbols that contrast sharply with the background.

• Poster boards are aligned in a horizontal format. Each poster should be no larger than 4ft x 4ft. Each poster board will be double-sided with two posters each side. The poster boards will have push pins available to you to use.
• All poster presenters are responsible for printing and bringing their own poster to hang. There are no large printers at the conference.

The following information may assist you in preparing an informative and professional poster display.
 

• Print TITLE and AUTHORS in extra-large characters (over 1.25” high) across the top of your display.
• Display your material in large print so it may be read from a distance. It is important to use text and graphics larger and bolder than those of your manuscript!  Be clear and succinct.
• Each presentation will be assigned a board and will be labeled with the paper ID and the paper title. If you do not see your poster ID and title, please come to the registration desk so that we can find the proper spot. Do not hang your poster in someone else's spot. The poster boards will be in numerical order.

Poster Schedule

Posters will be available for viewing Wednesday and Thursday during the breaks as well as during the dedicated Poster Session itself on Wednesday evening in the Edward St. John building. Please note the important schedule times below.

Wednesday, June 26 (Edward St. John)
Poster Set-Up: 8:00 AM - 2:00 PM
Poster Viewing: 2:15 PM - 2:45 PM (during afternoon break)
Poster Session & Welcome Reception: 6:00 PM – 8:00 PM
 

Presenters should stand with their posters during the Poster Session/Welcome Reception to network and answer questions about their presentation. Student poster presenters must attend from 6:00 PM to 8:00 PM to present the poster and answer questions to be eligible for the Best Student Poster Presentation award. Light refreshments will be provided.

Thursday, June 29 (Edward St. John)
Poster Viewing AM: 9:45 AM - 10:15 AM (during morning break)
Poster Viewing PM: 2:15 PM - 2:45 PM  (during afternoon break)
Tear-Down: By 5:30 PM 

*It is extremely important that you remove your poster by the tear-down deadline. Posters not removed by the deadline will be discarded.*